Privacy Policy

1. Who We Are

JobApplica ("we", "us", "our") operates the job search management platform accessible at jobapplica.io, app.jobapplica.io, and the JobApplica browser extension available on the Chrome Web Store.

This Privacy Policy applies to all components of the service. Questions or requests can be sent to shravanayyappa@gmail.com.

2. Browser Extension — Permissions and Data Use

This section is specific to the JobApplica Chrome extension and is written to meet the Chrome Web Store User Data Policy .

Single Purpose

The extension has one purpose: to let you save a job listing from a supported job board to your JobApplica board in a single click. It reads job data only when you open the extension popup while viewing a job listing, and only sends that data to your JobApplica account when you explicitly press Save Job.

Permissions Requested and Why

Host Permissions and Why

The extension requests access to specific job board domains so it can read job listing pages when you open the popup on them. It does not inject any scripts automatically — scripts only run on demand when you open the popup on one of these sites.

• linkedin.com, www.linkedin.com — to read job listings on LinkedIn
• indeed.com, www.indeed.com — to read job listings on Indeed
• glassdoor.com, www.glassdoor.com — to read job listings on Glassdoor
• monster.com, www.monster.com — to read job listings on Monster
• ziprecruiter.com, www.ziprecruiter.com — to read job listings on ZipRecruiter
• jobscan.co, www.jobscan.co — to read job listings on Jobscan
• app.jobapplica.io — to sync your login session between the web app and the extension, so you do not need to sign in twice
• api.jobapplica.io — to send saved job data to your JobApplica account and to retrieve your boards and settings

What Data the Extension Reads from Job Pages

When you open the popup on a job listing and click Save, the extension reads the following fields from the page currently visible in your browser:

• Job title
• Company name
• Job location
• Salary range (if shown on the page)
• Job description text
• Work model (remote, hybrid, on-site, if shown)
• The URL of the job listing page

This data is sent to api.jobapplica.io and stored in your JobApplica account. It is only accessible to you. It is never shared with third parties, employers, or recruiters.

What the Extension Does Not Do

• It does not run scripts in the background on job boards without your interaction
• It does not track your browsing history or the pages you visit
• It does not read any page you have not opened the popup on
• It does not collect data from pages outside the listed host permissions
• It does not display ads or transmit data to advertising networks
• It does not use remote code — all extension code is bundled in the package submitted to the Chrome Web Store

Local Storage and Uninstallation

The extension stores your authentication token, dark mode preference, and last-used board ID in chrome.storage.local. This data is stored only on your device. When you uninstall the extension, Chrome automatically clears this local storage. Your job application data stored in your JobApplica account is not affected by uninstalling the extension.

3. Web Application — Information We Collect

Account Information

When you create an account, we collect:

• Your name and email address
• A hashed password (plain text passwords are never stored)
• Optional: a profile photo you upload
• If you sign in with Google or LinkedIn OAuth, we receive your name and email from that provider. We do not receive your passwords or private messages from those services.

Job Application Data

The job and application data you create in JobApplica, including job titles, companies, salaries, notes, pipeline stages, and board configurations, is stored securely and accessible only to you.

Usage Information

We collect basic usage data to improve the product:

• Browser type and operating system
• Pages visited within the application
• Feature interactions
• Error logs and performance data

Cookies

We use essential cookies to keep you signed in across sessions. We do not use advertising cookies or third-party tracking cookies.

4. How We Use Your Information

We use your information to:

• Provide and operate the JobApplica service
• Authenticate you and secure your account
• Generate the analytics shown in your dashboard
• Send transactional emails (password reset, account notifications)
• Improve the product using aggregate, anonymised usage patterns
• Respond to support requests

We do not use your data to serve ads, build marketing profiles, or share it with employers or recruiters.

5. Data Sharing

We do not sell or share your personal data. The only circumstances where data may be disclosed:

• Infrastructure providers: Hosting and database providers process data on our behalf under data processing agreements. They cannot use your data for their own purposes.
• Legal requirements: If required by law or court order.
• Business transfer: If JobApplica is acquired, users will be notified before any data transfer occurs.

6. Data Security

Data is encrypted in transit (HTTPS/TLS) and at rest. Passwords are hashed. Production database access is restricted. If you find a security issue, please report it to shravanayyappa@gmail.com.

7. Data Retention

Your account and application data is retained while your account is active. When you delete your account, data is deleted within 30 days except where retention is required by law. To request deletion, contact shravanayyappa@gmail.com.

8. Your Rights

You have the right to access, correct, export, or delete your personal data at any time. Contact us at shravanayyappa@gmail.com to exercise any of these rights.

9. Children

JobApplica is not directed at anyone under 16. We do not knowingly collect data from minors.

10. Changes to This Policy

Material changes will be communicated via email or an in-app notice before they take effect. The date at the top of this page reflects the latest revision.